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Agenda and minutes

Cabinet
Monday, 4th November, 2013 10.00a.m.

Venue: Committee Room 2, County Hall, Haverfordwest

Contact: Susan Sanders 

Items
No. Item

83.

Declarations of Interest

 

To receive any declarations of interest in any matter to be discussed at the meeting.

 

Members are requested to identify the nature of the interest and indicate whether it is personal or prejudicial.

Minutes:

Councillor J L Adams declared a personal interest in Agenda Item No. 9, Review of Educational Provision in the St David’s Area, by virtue of being a Governor of Roch School which was one of the schools mentioned in the review of the St David’s area.

 

Councillor D J Pugh also declared a personal interest in Agenda Item No. 9, Review of Educational Provision in the St David’s Area, by virtue of the partner of his daughter being a teacher at Ysgol Dewi Sant.

 

Councillor K Rowlands declared a personal interest in Agenda Item No. 10, 21st Century Schools Programme Management Board, by virtue of being the Chairman of Governors at Johnston School.

 

Councillor H M George declared a personal interest in Agenda Item No. 20, Fees and Charges at Parc Gwyn Crematorium, by virtue of having officiated at services held at the Crematorium.

84.

Decisions of Previous Meeting pdf icon PDF 88 KB

 

To approve as a correct record, the Decisions of the Cabinet meeting held 7 October 2013.

Minutes:

DECISION

 

That the Record of the Decisions of the Cabinet Meeting held on 7 October 2013 be approved as a correct record.

85.

Consultation on the future of residential services at Sunnybank Residential Care Home pdf icon PDF 90 KB

Minutes:

DECISION

 

That the proposal to consult on the future of residential care services at Sunnybank Residential Home, as outlined in the report of the Director of Adult Care, be approved; and be referred to the Older Persons, Health and Well-being Overview and Scrutiny Committee for its consideration.

 

Reason for Decision: To gather views and information from stakeholders to inform future service delivery.

86.

Procurement - Welsh Government Procurement Policy Statement pdf icon PDF 72 KB

Additional documents:

Minutes:

DECISION

 

That the Welsh Procurement Policy Statement be adopted and the implications for the Council, as set out in the report of the Director of Finance and Leisure, be noted.

 

Reason for Decision:  To respond to the Welsh Government’s Wales Procurement Policy Statement.

87.

National Adoption Agency pdf icon PDF 72 KB

Minutes:

DECISION

 

That the proposed Mid and West Wales Regional Adoption Service be authorised to undertake Pembrokeshire’s Statutory Adoption Service, subject to further details about financial and other contractual arrangements being provided to Cabinet in due course.

 

Reason for Decision: To ensure that adoption services continue to be provided. 

88.

Proposed Combined Heat & Power Station at South Hook LNG - Local Impact Report and Statement of Common Ground pdf icon PDF 76 KB

Additional documents:

Minutes:

DECISION

 

(a)   That the Local Impact Report be approved as a “working draft”, with approval of the final Local Impact Report being delegated to the Director of Development.

 

(b)   That the Statement of Common Ground between the applicant and Pembrokeshire County Council be approved as a “working draft”, with approval of the final Statement of Common Ground being delegated to the Director of Development.

 

(c)   That the approval of the Statement of Common Ground between Pembrokeshire County Council and Pembrokeshire Coast National Park Authority be delegated to the Director of Development (following the adoption of Local Impact Reports by the two Authorities). 

 

Reason for Decision: To confirm the Authority’s position in relation to the Development Consent Order application.

89.

Primary Education Provision in Hakin and Hubberston pdf icon PDF 187 KB

Additional documents:

Minutes:

DECISION

 

That the Director for Children and Schools be authorised to consult on the proposal to discontinue Hakin Community School and Hubberston VC School and to establish a single all-through English medium Church in Wales Voluntary Controlled Primary School, effective from 1 September 2016.

 

Reason for Decision: To strengthen and develop primary education provision for pupils in the Hakin and Hubberston area.

90.

Review of Educational Provision in the St David's Area pdf icon PDF 111 KB

Additional documents:

Minutes:

[Councillor J L Adams declared a personal interest in this item of business by virtue of being a Governor of Roch School which was one of the schools mentioned in the review of the St David’s area.

 

Councillor D J Pugh also declared a personal interest in this item of business by virtue of the partner of his daughter being a teacher at Ysgol Dewi Sant.]

 

DECISION

 

That the Director for Children and Schools be authorised to undertake preliminary consultation on the review of educational provision in the St David’s area based upon the options outlined in the report of the Director for Children and Schools as well as the following additional option:

 

Establish a new 3-14 school on the existing site of Ysgol Dewi Sant with the closure of some or all feeder schools in the St David’s area.

 

Reason for Decision:  To secure efficient education provision and to promote high standards in the St David’s area.

91.

21st Century Schools Programme Management Board pdf icon PDF 59 KB

Additional documents:

Minutes:

[Councillor K Rowlands declared a personal interest in this item of business by virtue of being the Chairman of Governors at Johnston School.]

 

DECISION

 

That the Minutes of the Meeting of the 21st Century Schools Programme Management Board held on 24 September 2013 be approved, including the Strategic Outline Case and Business Justification Case for the Schemes scheduled within Phase 1 Projects.

 

Reason for Decision:  To progress the 21st Century Schools Programme.

92.

Charging for Non-Residential Social Services pdf icon PDF 73 KB

Additional documents:

Minutes:

DECISION

 

That the Directors of Finance and Leisure and Adult Care be authorised to consult on the proposed charges as contained in the Table appended to their joint report, with a view to updating the current Social Care charging policy for implementation on 1 April 2014 in respect of:

 

(a)   Non Residential Fairer Charging, including introduction of a Housing Disregard in lieu of the Disability Disregard;

(b)   Non Residential Flat Rate Charges;

(c)   Residential Respite Charges;

(d)   Non Residential Charges to Third Parties.

 

Reason for Decision:  To review charges.

93.

Provisional Local Government Settlement 2014/2015 pdf icon PDF 79 KB

Additional documents:

Minutes:

DECISION

 

That the Budget Strategy for 2014/2015, as outlined in the report of the Director of Finance and Leisure, be approved.

 

Reason for Decision:  To facilitate the Council’s budget setting process.

94.

Budget Monitoring 2013/2014 - 1 April - 30 September 2013 pdf icon PDF 146 KB

Additional documents:

Minutes:

DECISION

 

That the Integrated Budget and Performance Monitoring Report in respect of revenue, capital, revenue collections and treasury management be received.

 

Reason for Decision:  To comply with Part 4 of the Council’s Constitution – Financial Procedure Rules and the approved Treasury Management Governance Arrangements.

95.

Business Rate Relief Scheme pdf icon PDF 55 KB

Additional documents:

Minutes:

DECISION

 

That the Model Resolution, as contained in the Appendix to the report of the Director of Finance and Leisure, be adopted.

 

Reason for Decision:  To implement temporary discretionary rate relief Scheme.

96.

Haven Waterway Enterprise Zone pdf icon PDF 66 KB

Minutes:

DECISION

 

That the report of the Director of Development be noted.

 

Reason for Decision: To update Cabinet on the Haven Waterway Enterprise Zone.

97.

Teifi Valley Local Growth Zone pdf icon PDF 87 KB

Minutes:

DECISION

 

That the report of the Director of Development be received and the draft consultation response to Welsh Government, as set out in the Appendix to the report, be endorsed.

 

Reason for decision: To promote economic development opportunities

98.

Report of Cabinet Member for Safeguarding and Children's Services pdf icon PDF 96 KB

Minutes:

DECISION

 

That the report of the Lead Cabinet Member for Safeguarding and Children’s Services be received and noted; and be referred to the Safeguarding Overview and Scrutiny Committee for its consideration.

 

Reason for Decision:  To progress the implementation of policies and procedures with regard to Safeguarding.

99.

Estyn Post Inspection Action Plan - 6 Monthly Update pdf icon PDF 398 KB

Additional documents:

Minutes:

DECISION

 

That the progress report on the Estyn Post Inspection Action Plan be received.

 

Reason for Decision: To provide oversight of the Improvement Plan.

100.

Car Park Charges pdf icon PDF 264 KB

Minutes:

DECISION

 

(a)   That the proposals for amendments to charges in all year round charging and seasonally charged Car Parks, as set out in the Appendix to the report of the Director of Transportation, Housing and Environment, be approved to take effect from 1 February 2014; and the variation notice process be instigated.

 

(b)   That the proposals for new tariffs in existing all year round and seasonally charged car parks, as also set out in the report, and the extension of the charging season in seasonally charged car parks from 1 March to 31 October be approved; and the formal consultation process be instigated by way of the order making process.

 

(c)   That the increased charges for permits, dispensations and events, as also set out in the report, be agreed to take effect from 1 February 2014; and the variation process be instigated.

 

(d)   That more detailed proposals regarding the potential to introduce new charges to car parks that are currently free be developed for consideration by Cabinet.

 

 Reason for Decision: To review car parking charges.

101.

Fees and Charges at Parc Gwyn Crematorium pdf icon PDF 122 KB

Minutes:

[Councillor H M George declared a personal interest in this item of business by virtue of having officiated at services held at the Parc Gwyn Crematorium.]

 

DECISION

 

That the Fees and Charges and the changes to operational hours at Parc Gwyn Crematorium, as set out in the report of the Director of Transportation, Housing and Environment, be approved; and that the Chief Executive be asked to undertake an appraisal of management and investment options for the future.

 

Reason for Decision:  To review the operational efficiency and charges for Parc Gwyn Crematorium.

102.

Consultation on Discretionary Powers for Local Authorities to increase Council Tax on Second Homes pdf icon PDF 49 KB

Additional documents:

Minutes:

DECISION

 

That the Consultation Response submitted to the Welsh Government, as set out in Appendix B to the report of the Director of Finance and Leisure, be endorsed.

 

Reason for Decision:  To respond to a consultation document.

103.

Public Toilet Provision pdf icon PDF 67 KB

Minutes:

DECISION

 

(a)   That work be continued with those local Councils and Community Groups who have expressed an intent to take over the running of the public toilet in their area, as listed in Table 1 of the report of the Director of Transportation, Housing and Environment, with the aim of handing over the operation and management of those toilets by 1 April 2014 on terms to be agreed by the Director of Transportation Housing and Environment and the Director of Development.

 

(b)   That if, at any time after the operation and management of any toilet listed in Table 1 has been leased to a local Council/Community Group or third party, it ceases to be operated by the lessee, the toilet shall revert back to the Council and be declared surplus to the Council’s requirements.

 

(c)   That if, by the end of December 2013, it appears unlikely that any proposal from a local community is going to be viable or deliverable by the start of the next financial year, following appropriate public information, a notice of closure be issued with effect from 31 March 2014 and the buildings be declared surplus to the Council’s requirements.

 

(d)   That the toilets listed in Table 2 of the report be closed permanently with effect from 8 November 2013, and the buildings be declared surplus to the Council’s requirements.

 

(e)   That, where practicable, a charge of 20p be introduced for the use of public toilets and a market testing exercise be undertaken to ascertain the benefits of outsourcing the management and operation of the remaining public toilet stock to a commercial provider.

Reason for Decision: To review public toilet provision.

104.

Extension of the Age Range of Broad Haven Primary School in order to Admit Part-Time Three Year Olds pdf icon PDF 55 KB

Minutes:

DECISION

 

That the proposal to extend the age range of Broad Haven CP School be implemented with effect from 1 September 2015.

 

Reason for Decision: To extend educational provision for three year olds in the Broad Haven area.

105.

Appointments to Outside Bodies and School Governing Bodies - Reporting Period: 1 April 2013 - 30 September 2013 pdf icon PDF 47 KB

Minutes:

DECISION

 

That the schedules of information for the latest relevant reporting period be noted.

 

Reason for Decision:  To comply with the requirement that six-monthly updating reports on appointments be submitted to Cabinet.

106.

Acquisitions and Disposals of Land and/or Buildings - Reporting Period: 1 April 2013 - 30 September 2013 pdf icon PDF 54 KB

Additional documents:

Minutes:

DECISION

 

That the schedule of information for the latest relevant reporting period be noted.

 

Reason for Decision:  To comply with the requirement that six-monthly updating reports on transactions relating to land be submitted to Cabinet.

107.

Exclusion of the Public

To consider excluding the public from the meeting for the following item of business in accordance with Section 100A(4) of the Local Government Act 1972 as it involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

 

Minutes:

DECISION

 

That the public be excluded from the meeting for the following item of business in accordance with Section 100A(4) of the Local Government Act 1972 as it involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

 

Reason for Decision: To meet the requirements of Section 100A (4) of the Local Government Act.

108.

South West Wales Property Development Fund

Minutes:

Cabinet convened in private session under the terms of Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972 to consider this matter.

 

DECISION

 

(a)   That the Stage 1 approvals for application references PDF17, PDF 18 and PDF 19, as outlined in the report of the Director of Development, be noted.

 

(b)   That the Director of Development be authorised to approve Stage 2 applications that are consistent with the Stage 1 approvals and that any authorised approvals be reported to Cabinet.

 

(c)   That the use of Stage Payments for all Property Development Fund projects on the basis of certified defrayed costs be approved.

 

Reason for Decision: To facilitate the development of speculative commercial and industrial buildings at strategic employment sites within Pembrokeshire.